What can you do with hronline?

  • Receive Advice
  • Log Absence
  • Approve Holiday Requests
  • Run Reports
  • Manage Documents

There’s good advice, then there’s hronline advice – sound, actionable and legally compliant.

Fast advice available 24/7

Employment law issues don’t just crop up between 9 a.m. and 5 p.m., so nor should your legal advice. Restaurants, bars, factories, call centres and many offices don’t operate during “working hours”, but accidents, disciplinary issues and all manner of HR matters need sorting fast. That’s why hronline staff our hotlines round the clock with fully qualified legal experts. Once you submit a query through our site, you’re guaranteed a response within 3 hours.

Tailored to you, specific to employees

One of hronline’s most powerful and useful features is its ability to match queries to specific employees. When you submit your query you can link it to the employee’s files – then our legal experts can look at the case as an individual case, based on his or her disciplinary, absence or contractual records. And furthermore, the query, response and resolution paper trail will become part of that employee’s personal file for future reference.

Draws on hronline’s legal expertise

We created hronline to make human resources more accessible and to streamline the routine elements of managing a workforce. But when it comes to the advice that’s available through the system, that’s based on rock-solid, time-served employment law expertise. We only hire qualified legal experts and we keep our advisors completely up to date with ongoing training. It’s how we can offer such a reassuring service.

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Keep track of timekeeping, absence and sickness from your desktop, tablet or phone.

Absence Management

Knowing which members of staff have the worst and best absence records lets you plan ahead. It’s essential for ensuring you’ve got your most enthusiastic employees on your most important projects. But it can also tell you where individual employees might be struggling to cope and might need help. In short, it keeps you in the picture on what can be a complex thing to follow, especially as your business grows.

Timekeeping

No matter how much you try to impose strict timekeeping, there will always be those who don’t turn up bright-eyed and bushy-tailed at 9 a.m. every weekday. But using your instinct and what you see isn’t a good way to judge the worst offenders. Sometimes employees get caught in traffic on the exact days you’re paying attention, but are otherwise flawless. Our timekeeping solution catches everything – including the habitual latecomers.

The Big Picture

Employers turn to hronline because it allows them to take a step back from the immediately visible and look at the timekeeping and attendance trends that are affecting the efficiency of their businesses. You can tune in to see what is happening right this moment, but also zoom out and graph all your attendance issues over the long term. Trends will emerge that you’d simply not noticed before – and that’s really useful.

Don’t miss a day off

As your business grows, it becomes harder to get an accurate picture of who is regularly absent because you’re dealing with other things – and staff micromanagement is not an option. With hronline, all absences are logged so you can get an at-a-glance view on the best performers and most frequent absentees, and take appropriate action to remedy the situation. Data is up to date and accurate, so you’re on a firm footing when you use it to make sensitive decisions.

Monitoring

It’s really useful to be able to plot trends and patterns when you’re monitoring staff absence. Whether you’re looking at the presence or absence of a whole workforce or monitoring a single employee, trends can give telltale signs of poor morale and even the early signs of depression among employees. In short, you’re much better placed to offer help, alter your work patterns or initiate disciplinary proceedings when you’ve got all the facts in front of you.

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Avoid short-staffing and reduce your HR workload – take your holidays online.

Put your feet up

Sorting out staff holidays doesn’t have to be a hassle. All too often companies use ad hoc systems that result in double bookings, unused allocations, unallocated leave and absolutely no historical record of who has taken time off and when. But with hronline’s cloud-based HR system, managing staff holidays couldn’t be easier. It brings precision, control and a long-lasting paper trail to your operation, making it almost run itself.

Self-service booking by employees

Because every employee has his or her own account on hronline, it’s a piece of cake for them to log in, check on the visual calendar how many days they have left and request more holidays. That’s great for when they’re booking holidays because they can plan the time off when they’re at home with their partners and families – it’s always on. For the employer it’s perfect as it uses up hardly any of your HR time – just a simple acceptance or rejection.

Managers still have the final say

Once the holidays have been requested, they will go to the manager, HR department, owners or whoever oversees their allocations. Remember, holidays can only be requested by employees – they can be rejected if the team leader thinks it would lead to short-staffing or if there’s a need for a particular employee to be present on a certain day. And again, because it’s all in the cloud, they too can access the system whenever there’s a request notification.

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Quickly create detailed reports on which you can base executive decisions.

Take a step back

When you’re dealing with the minutiae of managing a business and its staff, it’s easy to miss long-term trends that are steering the business in the wrong direction. Is an employee’s sickness pattern cause for concern? Does your company have a timekeeping problem? Are things getting better or worse over time? These questions and more can be answered simply and quickly by using hronline’s reporting function. Trends and patterns jump out at you, and you can start to put things right.

Cloud-based accessibility

When you’re making strategic decisions about the direction your business is taking, it’s not always best to be tied to the desk. You need time to think and room to collaborate with remote decision-makers, and hronline’s cloud accessibility is the perfect medium to do it. Wherever you are, simply pull out the statistics you’re looking to monitor, select a date range and sit back and analyse the results.

Graphical and text-based results

Sometimes you’ll want to look at the precise figures on employee performance to gauge the action you’re going to take or the budget you’ll be committing to a project. Other times you need a visual representation of trends and patterns so you can project forwards and take appropriate action. Either way, you’ll be perfectly at home with hronline. Our solutions make the precise reporting of employee data simple and intuitive. All that’s left for you to do is make those well-informed decisions.

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All your company documentation in one place.

Employee details at your fingertips

It’s useful to have a comprehensive set of details for every employee, but as your workforce grows and their files get fatter, ease of storage and retrieval can suffer. With hronline, all you need to know about each employee is right there at your fingertips – from address, contact info and next of kin to disciplinary records, holiday dates, CVs and qualifications. Store digital files such as PDFs and use hronline’s form-based employee cards so you get a consistent record across the company.

Controlled access for employees

Employees too can be granted secure access to their own files. They can log in at any time to download employee handbooks, contracts or personal communications. They can also view their disciplinary records, holidays and sick leave – it’s up to you what they can access. Employees can also log in to change their personal details, for example if they move house change phone number or change their name.

Automatic updates help you obey legislation

From time to time the law changes, such as those regarding the keeping of confidential records and what details employers are allowed to keep. Because hronline is based in the cloud and we have a deep day-to-day involvement in employment law, we’re able to ensure you never fall foul when it comes to employee records. And because the law is often different in Wales, Scotland, England and Northern Ireland, we take that into account too.

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What makes hronline stand above the rest?

hronline is unique! It combines extra benefits that you won’t normally find in other online HR management software.


Exclusive access to professional Employment Law advice, available 24/7 - 365 days a year

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Need some advice relating to your staff? Our team of Employment Law Professionals are there to help 24/7 – 365 days a year. Log Advice cases in your account against employees or groups of employees, view on-going and current advice cases, store detailed records of your cases and respond directly to the advisor you last dealt with. You can even access on your mobile, log cases in your account against employees or groups of employees, view on-going and current advice cases, access and store detailed records of your cases. And everything you do on your mobile will show on your online account.


Purpose-built FREE smartphone app so you can access hronline whenever, wherever

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We understand that your business is always on the go which is why we created the hronline App. Access Professional Employment Law advice directly from your phone. Add new cases and respond to your advisors. Approve holiday requests, log sickness and lateness and keep track of who's out of the office.

For your employees - their own self-serve account to request holidays, keep track of their colleagues holiday and update their personal details.


Access to professional HR documentation, available for you to download and share

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Store all your important company documents in one centralised location. Training documents, Drivers Licences, CBR Checks, handbooks, performance reviews—you can store them all. Upload to one location or against an employee’s profile. Access to Professional HR Information Our in-depth information library will help you tackle the day to day HR issues associated with running a business. You can also share files so your mangers and line-managers can access them too.

Need some advice relating to your staff? Our team of Employment Law Professionals are there to help 24/7 – 365 days a year. Log Advice cases in your account against employees or groups of employees, view on-going and current advice cases, store detailed records of your cases and respond directly to the advisor you last dealt with. You can even access on your mobile, log cases in your account against employees or groups of employees, view on-going and current advice cases, access and store detailed records of your cases. And everything you do on your mobile will show on your online account.

Still unsure if hronline
is right for your business?

Having everything in one, online place has made a fantastic difference to our business and the way we handle our staff. Their holiday requests are approved almost instantly and we never miss an appraisal.

Anthony Macey

Director, Portfolio Payroll